How does Project Management Costs vary with the size of the whole (software development) project?

If you consider that the project management is a percentage of the total project cost, it appears to me that this percentage varies with the size of the project (not considering the hidden costs). Consider the case of software development project. How would that curve (cost of management versus total cost) appear like?

In my experience as a software development project manager for a consulting / developing firm we added 25% – 35% of project management cost ON TOP of the actual development cost.

The reasoning for this is that the PM is the link between the customer of the project and the developers. Often they speak two different languages and you need the PM in between in order to “translate”.

The range of 25% – 35% depended on the customer. If we knew that the customer was “easy” to deal with, then we could usually get away with only adding 25%. But if the customer required more hand holding and was generally “difficult” then we went as high as 35% because the PM would need to invest a lot more time into the project.

Until next time,
Cornelius Fichtner, PMP
The Project Management PrepCast™ – http://www.pm-prepcast.com
The Project Management Podcast™ – http://www.thepmpodcast.com

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Time management is basically about being focused. The Pareto Principle, also known as the ‘80:20 Rule’ states that 80% of efforts that are not time managed or unfocused generates only 20% of the desired output. However, 80% of the desired output can be generated using only 20% of a well time managed effort. Although the ratio ‘80:20′ is only arbitrary, it is used to put emphasis on how much is lost or how much can be gained with time management.

Some people view time management as a list of rules that involves scheduling of appointments, goal settings, thorough planning, creating things-to-do lists and prioritizing. These are the core basics of time management that should be understood to developing a efficient personal time management skills. These basic skills can be fine tuned further to include the finer points of each skill that can give you that extra reserve to make the results you desire.

But there are more skills involved in time management than the core basics. Skills such as decision making, inherent abilities such as emotional intelligence and critical thinking are also essential to your personal growth.

Personal time management involves everything you have or do not have to do every day. No matter how big and no matter how small, everything counts. Each new knowledge you acquire, each new advice you consider, each new skill you develop should be taken into consideration.

Having a balanced life-style should be the key result in having personal time management. This is the main aspect that many practitioners of personal time management fail to grasp.

Time management is about doing everything that are most productive in an effective way, not just about being busy.

The six areas that personal time management seeks to improve in anyone’s life are physical, intellectual, social, professional, emotional and spiritual.

1.The physical aspect involves maintaining a healthy body with balanced meals and regular exercise, and managing stress and fatigue.

2.The intellectual aspect involves learning and other mental growth activities.

3.The social aspect involves developing personal or intimate relations and being an active contributor to society.

4.The professional aspect involves school and work in establishing your career.

5.The emotional aspect involves appropriate feelings and desires, and manifesting them accordingly.

6.The spiritual aspect involves a personal quest for meaning in life.

Thoroughly planning and having a set of things-to-do lists for each of the key areas may not be very practical, but determining which area in your life is no given enough attention is part of time management. Each area creates the whole of you; if you are ignoring one area then you are ignoring an important part of yourself.

Personal time management should not be so daunting a task. It is a very sensible and reasonable approach in solving problems big or small. A great way of learning time management and improving your personal life is to follow several basic activities.
1.Review your goals often whether it be short-term or long-term goals. A way to do this is to keep a list that is always accessible to you.

2.Always determine which task is necessary or not necessary in achieving your goals and which activities are helping you maintain a balanced life style. Each and every one of you have a peak time and a time when you slow down, which are your natural cycles. You should be able to tell when your most productive time of the days and nights are so that you can plan to do the most difficult tasks at those times.

3.Learn to say “No” when you do not what to be involved. You actually see this advice often. Heed it even if it involves saying the word to family or friends.

4.Give yourself a pat on the back or just reward yourself with something nice for an effective time management result.

5.Try and get the cooperation from people around you who are actually benefiting from your efforts of time management.

6.Don’t procrastinate. Attend to necessary things immediately.

7.Have a positive attitude and set yourself up for success. But be realistic in your approach in achieving your goals.

8.Have a record or journal of all your activities. This will help you get things in their proper perspective.

These are the few steps you can take in becoming a well-balanced individual. As they say, personal time management is the art and science of building a better life. From the moment you integrate time management skills into your life, you have opened several options that can provide a broad spectrum of solutions to your personal growth. It also creates more doors of opportunities for you to knock on.

About the Author:

Paul Hata is active in various social and community programs.Paul has over 10 years experience in managing a multi-million dollar advertising co.Access 1000s of affordable education,healthcare and jobs here – WorldChristianPages.com and ChristianWorldPages.com

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In this 20th century knowledge is very important and implementing the knowledge to achieve defined tasks is very important. Project management requires you to apply learned knowledge and also to manage people with knowledge about a particular skill.

Managers who possess brilliant technical skills have not lived to be efficient project managers. People with poor technical knowledge have been successful as project managers but their lack in technical skills pulled them back from advancing to higher level project management posts. In this world project management people who can extract the work from technically qualified people are very much in demand. A project manager should be technically sound and he/she needs to be an effective project manager so that project completes in time without any remark from the client.

Project management courseware is written by many different authors worldwide explaining the basic concepts to the higher level resources and tools which could be used for project management. These tools and software`s are a boon to project managers. Project management certification companies have their own courseware which could assist the candidate in gaining knowledge thereby making him ready for the certification exam. Many companies require project management personnel to manage projects so that the higher level management can concentrate in business dealings and efficient running of the company which could assist in the growth of company.

Often project managers reply to technical chief executives and higher authorities directly. For a particular company there might be many project managers handling teams of personnel. These personnel report and work under the supervision of the project manager. A project manager should know different software`s and needs to be updated with latest technology and project management knowledge techniques.

If we dig into the history of project management we remember two people responsible for evolving the concept of managing projects. Henry Gantt is known as father of planning and control techniques and Henri Fayol created six management functions which are regarded as the basis of project management. Project management institute was formed in the year 1969 to serve the needs of project management industry. Standards of project management can be found in the book “a guide to project management body of knowledge”. This book has standards and guidelines which form the basis for any project manager.

There are various phases of project management initiation, planning or development, execution, controlling and at the end closing. A project manager should take the product from planning to closing and to achieve these objectives a project manager should follow the standards and guidelines. A project can be closed by following various different methods.

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Companies need efficient project managers who are capable of completing projects in time and take up new projects with limited number of resources. To take up this challenging position an ideal candidate needs to have thorough knowledge of project management. He or She should be able to demonstrate necessary skills through project management certifications. Certifications speak about the employee capabilities to his/her potential employer. If you are an employee and want to progress further then it is strongly recommended to have project management certification. If you are good in technical knowledge and want to progress further in your career ladder then it is strongly recommended to have a project management certification.

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Many people equate hard work with success.

They mistakenly believe if they work harder, they’ll eventually get everything they want in life. That’s only a myth. In fact, there’s absolutely NO correlation between how hard you work and how much money you put into your bank account.

I’m living proof.

I spent seven years of my life working as an Alaska Fisherman, one of the most dangerous jobs in the world. And let me tell you, it’s one heck of a grueling job considering the extreme weather conditions and the long hours. There’s no doubt I worked hard.

Then in 1995 I was involved in a tragic accident on Alaska’s Bering Sea, and I almost lost my life. That’s when I decided I was done putting my life on the line for a measly paycheck. So, I returned home from Alaska, excited to start my own cleaning business.

The excitement ended when I found myself spending the next year of my life working 16-hour days. And still barely make ends meet.

I thought working as an Alaska Fisherman was hard, but it didn’t hold a candle to running a cleaning business.

I invested over $80,000 of my own money just to open the doors to my new business.

On a typical day, I’d work in people’s homes for 10-12 hours, then I’d have to come back home, get the equipment ready for the next day, do the paperwork for the day, and then return phone calls to people who wanted to schedule cleaning appointments.

By the time the day was finished, I’d worked 15-16 hours, and I was doing this six to seven days a week. Only problem was, after a year of maintaining this grueling work schedule, I still wasn’t making any money.

In fact, I was barely making ends meet. I was almost ready to throw in the towel on all my dreams and aspirations of owning a successful business. Then, I met a man who changed my business mindset forever. He showed me how to transform my cleaning business into one of the most successful by-referral-only companies in the Seattle area. This incredible transformation gave me the confidence to know that I could achieve ANYTHING I set my mind to.

That’s when I decided to create an automated business at GetMoldSolutions.com.

Within a short time, this new business was SO profitable that on April 19, 2004, I sold my cleaning company, and retired from manual labor… FOREVER!

And now, it seems that the LESS I work – the MORE I make.

Here are my top 5 strategies to help you manage your time & make more money with less time and energy:

1. Don’t worry about getting all your ducks in a row. In fact, most of the time as an aspiring entrepreneur you’re going to have a fair amount of chaos in your life. Don’t get scared. Chaos can be a GOOD thing, when you know how to manage it effectively.

2. Make yourself a short to-do list each day. The key word here is “short.” Don’t overload yourself with a million things to do. Choose one to three key tasks. When you complete them, call it a day, even if you finish your tasks in record time.

3. Ensure that one of your three tasks is a high income-producing task.

Get one thing accomplished each day that will have a positive result on your cash flow once completed.

4. Operate at your peak level and use this time to work on your “high income-producing” task. Don’t let anything distract you from accomplishing this one task.

5. Understand that you’ll NEVER have the time to accomplish everything you want to do. As your business continues to flourish, more opportunities will become available. Only take advantage of the best opportunities that will help you make more money with little time and effort, while saying “no” to all the rest.

Over the last several years I’ve shared these strategies and my story with countless home business owners just like you. After hearing it, they too have catapulted their successes, and now have a similar story to share. I look forward to hearing your story.

About the Author:

Home Business Expert, Kevin Thompson sells real products and services from the comfort of his home to real people on a daily basis. Now you can get your copy of his FREE report, “The 3-Step System To Automatic Income Riches” and make more money than you ever dreamed of while spending more quality time with your family. For your free copy go to: http://www.HomeBusinessShortcut.com/report.html

Article Source: ArticlesBase.com – Time Management Tips for Home Business Owners: How to Make More Money With Less Time & Energy

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There are many aspects to any successful business that have to be covered. Many of them go on behind the scenes to make other aspects of it as productive as possible. Business time management is certainly one that falls into that category. Without it you may be losing money with your business.

If you haven’t made it a primary focus for your business it isn’t too late to start. Take a close look at where time is perhaps being wasted in your business. Those are your weakest links where you need to make some concessions. Those types of losses aren’t going to improve on their own so do your part to take action.

There are many different ways in which you can accomplish better business time management. You may need to implement just a few basics or a complete system. Business time management methods though will ensure you are able to get the most production from your employees.

By focusing on improving business time management you can avoid having unrealistic expectations of what employees can accomplish. If you constantly ask employees to do unreasonable things then you’ll find they’ll resign.  Most of them won’t speak up instead they’ll be quiet and start to look for another job.

Surprisingly others will just simply stop showing up for work. Their time and attendance will become poor and you’ll waste a lot of time on performance management.  Either way you have lost valuable employees. It is always more cost effective to keep the employees you do have than to train new ones.

So when focusing on improving your business time management you need to take your workforce with you.  Don’t simply try to impose a new regime on them. 

When there are large projects that have to be completed, business time management is essence. If you let big clients down by not completing them on time you will lose their future business. This can result in a very large sum of money that your business doesn’t get as revenues through sales. When projects are cut too close to the deadline employees will be stressed out. In many instances they won’t be able to offer their very best work either.

There are quite a few different aspects of your business that need to be covered that fall under business time management as well. With the right tools in place you and your employees can accomplish them without too much of a struggle. For example it can assist you with planning and with setting up realistic goals to reach for over the course of the year.

There will be plenty of times when effective decision making has to be done at a moment’s notice. Those responsible for such decisions don’t want to end up regretting what they chose to do. Setting up schedules and delegating responsibilities can all be done with the right business time management program in place.

However you decide to improve your business time management do it carefully, gently and in a planned manner in conjunction with employees. 

If you’d like some more thoughts, tools, tips and techniques on time management then visit my web site www.time-management-huddle.com.  The site has lots of information and free tools to help you tame time.

About the Author:

Alan Orr is a senior director and author. He’s worked with some of the biggest companies in the world in very senior roles including many blue chip companies like British Airways, Nokia, Motorola and BAA.

Time and project management have always been an area of great interest and expertise. Visit his website at: www.time-management-huddle.com

Article Source: ArticlesBase.com – What is Business Time Management?

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Where can I do a part time/evening post grad diploma/masters in management in London?

Hi all,

Have you tried Birkbeck, UoL?

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What are some good time management skills? Study tips?

I find it a little hard to keep all of my time in order, especially with homework and sports and the like. I would like to have enough time each night to finish all of my work and look over the notes for the day and still get a reasonable amount of sleep. If you have any tips or tricks to stay on track and get the most out of the afternoons, they’d be greatly appreciated!

Time Management Skills:
Plan enough time for study. As a general rule, in college, you should study at least two hours outside of the classroom for every hour that you’re in a class.

Develop the habit of studying at the same times each day. The creates stronger study habits.

Get a weekly or monthly planner – depending on your preferences – and write all due dates for assignments and test dates.

See more time management skills in the Sources section below.

Study Skills:
Try to not spend more than one hour at a time on any one subject. Try not to spend more than 20 to 30 minutes on memorization. Short blocks of time are the best method for studying and retaining information.

You’ll need to take frequent rest breaks in order to remain alert. Try to take at least a ten minute rest break in between studying for two different subjects. Also, try starting your study time with the most boring or most difficult subject and end on your favorite, funnest or easiest subject.

Try to study similar subjects at separate times. It is important to separate study periods for similar subjects. This adds variety to specific study times and keeps your brain alert and active.

If there are certain times of the day in which you always become sleepy, avoid studying during those times.

See more study skills in the sources section below:

I hope these help!

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Being in college demands that a student have steady nerves and time management skills. Naturally, college students are prone to pressure and stress. With all the studying, classes, part time jobs, extra curricular activities and social obligations, it is a little difficult to balance time properly and effectively.

It is not correct to concentrate on one activity alone, as you will lose out on the others. Ensure you distribute your time to avoid missing out on any activity that you have decided to pursue.

Here are several tips for college students that can help them manage their time. This can help you attain a balance and a stress free attitude to help you complete all your tasks.

1. Set up your goals. In his book ” 7 habits of highly effective people”, Steven Covey shares a story of a jar full of big rocks, which illustrates how one must prioritize ones activities and set out to achieve them. In this manner, you can clearly define your goals and not neglect one for the other nor have them pile up and left incomplete.
Once you have decided on your ultimate goal, you proceed to identify all the other goals that you need to achieve. For instance, define your extracurricular goals, social activity goals and academic goals. In doing so, you are determining what you need to accomplish within a day, week and semester.

2. Prioritize. Once you have identified your ultimate goal and the other secondary goals, you will have a clear idea on what you need to accomplish. Prioritizing means organizing your tasks in an order to know what deserves maximum importance and what requires least importance. Set up a list daily on what tasks need your maximum attention.
3. Get organized. This is the key to completing all your tasks in time and is an important aspect of good time management. Identify your goals and set up a schedule for each task. A weekly calendar can help you in doing this. Here you need to list your mark social events, club meetings, class schedules, review hours, and other activities that are important for achieving your goal. Ensure that you include all the periods for all the activities and clearly mark your deadlines and due dates of accomplishments.
4. Do not procrastinate. Procrastination is a deficiency. If you give into procrastination, you are disrupting your entire balance of time. You will fail in completing tasks and everything will pile up at the end. Once you set out on a task, do not stop till you finish it. Do not allow yourself to forget due dates or neglect schedules.
5. Use your free time. Incase you have free time at hand, use it to accomplish any small task. For instance, when you are waiting for a bus, or sitting in between classes, you can utilize this time to finish up on something easy. These are good opportunities to save time and finish up on the little tasks so that you can effectively finish the larger ones.
6. Identify you maximum productivity period. That is, locate that time of the day, when you are at your productive best. If you are able to do this, you will know what time you should allot to each task and you can use your productive time for the more challenging tasks. In the times when you have least energy, complete the less demanding tasks. If you implement this strategy, you will be able to complete more tasks effectively.

Develop a time management plan and implement these tips to achieve better skills as time goes by. You will soon become a balanced and all-round college student.

About the Author:

Abhishek is a Time-Management expert and he has got some great Time Management Secrets up his sleeve! Download his FREE 62 Pages Ebook, “How To Become A Highly Effective Time Manager!” from his website http://www.Positive-You.com/58/index.htm. Only limited Free Copies available.

Article Source: ArticlesBase.com – 6 Time Management Secrets For College Students

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Handling a project efficiently and successfully has been one of the biggest concerns of the companies and they have always been in search of tools that could help them in effectively managing their projects. Now there is good news for companies who were seeking such aid. Now easy project management software is available in the market that helps users to collaborate on projects, coordinate activities, control information and monitor project in the easiest possible way. With its help companies can now automatically create new projects with full associated version controlled project documents, collaboration centers, related information and Gantt charts for the team to review and act on progress. It facilitates full project reporting including RAG reports and Tasks status reports complimenting the Gantt chart view of the project. The best part of easy project management software is it can be fully integrated with other business applications, which helps users to manage their project better and from one key point they can access and update project documents, budgets and timesheets, as well as use scheduling tools to plan activities and monitor progress.

Easy project management software brings more flexibility and convenience for handling even multiple projects for the companies and with its help each project can have a central access to Gantt chart of tasks, metadata, references, resources, documents, forums, permission management, preferences and a comprehensive e-form solution. The landing page of easy Project Management Software Product is the Project Overview Dashboard, which is an extremely useful information area for each user, from where they can with one click get to the project or task that they need and with its help each project can have it’s own individual e-form, including customized fields, notifications, handlers, Plug ins and SLAs to ensure that all aspects of a projects progress and status can be accurately monitored, reported on and escalated as required. It also facilitates in archiving old version, if new version is created. The notification feature of project management software allows every team member to indicate their level of need for information alerts when something changes in the project, which help them to concentrate on their project better.

Gantt chart tools of easy project management software enables team members to schedule events, mark key tasks and milestones, and keep track of progress. This graphically summarizes the project tasks and milestones and provide a complete drag and drop interface to edit tasks and key dates, using Ajax. Easy configuration of metadata with it enables companies to define the information that is captured for each project, to suit their own business processes, while references allow the posting of notes, links and attachments that provide relevant information for the project team. Its Permission management tools enable teams to share project-related resources and interact using collaborative tools in a secured way. Easy project management software is integrated with document manager functionality, which helps team memebers to collaborate on the creation and development of project documents with version control and easy searchability. So you cant ask anything more what is offered by this magnificient software.

About the Author:

Claromentis is a leading Easy Project Management Software company operating across the domestic and commercial sectors providing wide range of Easy Project Management Software.

Article Source: ArticlesBase.com – Easy Project Management Software

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Project management training comes in many types, sizes, and flavors.  Project Management is very popular topic at the organizational as well as professional level today, and thus project management training has become ubiquitous to support both the organizations and individual professionals.  Choosing the right project management training among the plethora of options has thus become a challenge – and project – unto itself!  This article provides information to help professionals concerned with choosing project management training at the organizational level.  It also provides ideas for individual professional project managers who are seeking the ideal form of project management training to advance their careers.

Here are some ideas for identifying the most appropriate  project management training for an organization or individual:

1. Align Project Management Training to Current Challenges

Organizations must be clear on where they are on the project management maturity continuum and match Project Management Training to individuals to accomplish overall objectives.  For individual professionals, looking at specific challenges, such as gathering clear requirements for a project, can be the best place to start.  In the case of an organization, care must be taken to determine if project management training on a particular project management methodology or framework is appropriate, and individuals must likewise determine whether this strategy at the individual level might help them contribute to their organizations.

2. Select Best Delivery Methods

As a second step, it is necessary to consider preferred delivery methods for project management training.  The typical delivery methods include classroom, audio, and online project management training.

Classroom training

1. On the down side, classroom training is expensive, often involves travel, requires loss of work time, and must be scheduled. Students must  participate in ALL topics, which may not be a good use of time for those with good skills in certain areas.

Audio project management training

Audio Project Management Training is  becoming more popular for its convenience.  Audio project management training can also be a good  supplement to other training.  Sometimes the visual aspect is missing, but more visual learning is being incorporated as in PDA-based programs.  The ‘anytime, anywhere’ aspect of audio project management training for situations such as walking or driving a car, assuming that the audio alone is still effective, is very attractive.

Online project management training

Online project management training has many desirable aspects.  Some online project management training is instructor assisted, and some is simply pure, or ’on-your-own’, online training.  For instructor facilitated online project management training, the training is live and over the internet at a scheduled time.  Such training usually includes the ability to interact online with the students and instructor during the class.  Pure, unassisted, ’on-your-own’ online training, by contrast, is self-contained, is available 24×7, and the student can filter for topics of greater interest.  Often online project management training includes an on-demand online mentor to contact for help.  Both organizations and individuals can benefit from the cost savings and variety of online project management trianig.

3. Project management training topics

There are many appropriate topics for project management training.  For example, Microsoft Project training might be a good topic for project managers who need to learn about a project management tool.  A new PM with a technical background might like project management training on transitioning from more technical functions to project management.  Others in the IT field, for example, might enjoy IT project management training. There are many other project management training topics, especially in the soft skills areas like leadership and management, and where a Project Manager can find just the right course at the right time to take skills to the next level.

4. Taking Action right Away

For an individual, once the choice is made, it is beneficial to take the selected project management training as soon as possible to have the maximum impact!  Realizing the benefit from project management training lies in applying the knowledge right away, and this also makes that knowledge one’s own for the long haul.  This is true at the organizational level also, but the timeframes are realistically more extended.

In summary, the way to get the most out of project management training is to choose a topic or approach closely related to personal or organizational interest, ideally something that will produce the highest benefit quickly.  Picking from among classroom, online, audio, self-paced, or other courses involves a number of considerations, and it may be best for individuals and organizations to choose a combination.  The most important thing, however, is giving full focus and attention to the project management training and its intended benefits!

About the Author:

John Reiling, PMP, PE, MBA is an experienced Project Manager and certified Project Management Professional. John’s web site, Project Management Training provides online project management training for beginning managers and for PMP exam prep and PDUs. John also writes regularly in his blog, PMcrunch.com (http://pmcrunch.com).

Article Source: ArticlesBase.com – Project Management Training: So Many Options!

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