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GTDThings.com (Getting Things Done)

Top 5 To Do List Softwares

Jun 15

Posted by gtdthings in To Do List Softwares | No Comments

There are many To Do list softwares out there but in my list top 5 are:-

TaskFreak: - Taskfreak is required to be installed on your own server with PHP and MySQL. It features status marking, priority control and excellent organization. Online demo available at site: www.taskfreak.com.

Ta-Da Lists: – Ta-Da list is a 37signals product. It is very simple and easy to use. You can create multiple lists and you can share them with friends using a public address. You can read more about Ta-Da Lists from www.tadalist.com.

Wallnote: – Wallnote allows you to access your to do list online at wallnote website (http://www.wallnote.com) as well as from your Windows Desktop. Wallnote has basic to do list features where you can add and edit tasks.

Remember the Milk: – It allows you to organize your tasks into tabs and tags, make time specific tasks with repeat interval and automatic reminder, and even have collaboration features.  Please visit www.rememberthemilk.com to get to know more about this handy tool.

Voo2do: - Voo2do is an advanced task and priority management for busy and ambitious individuals. It allows you to organize by project, deadlines and time tracking, collaborative functionality, and more. Read more about Voo2do from www.voo2do.com

ESSENTIAL FEATURES OF TIME MANAGEMENT SOFTWARES

May 14

Posted by gtdthings in Time Management | No Comments

The time management softwares require some essential features for its proper work that of managing time and tasks. Working on a project and completing it within time and without any stress and haphazard duration one needs to have proper time management software that can regulate ones work. In the new world one needs some effective tools that can put together its work, and these essential tools are known as Time Management Software, Project Management Software and Business Management Software. It’s a popular quote that Time Is Money, so need of time management software with all its essential features is very important. The time management software should have all these mentioned features in it:

  • WEB Based (Installed or Hosted Online)
  • Automated reporting, notifications, job tasking
  • Custom reports & graphs supported
  • Unlimited clients, projects, tasks, addresses, notes
  • Support billable, non-billable, overtime, flextime
  • International date, time, currencies
  • Customizable terminology and user interfaces
  • Unlimited user definable custom fields
  • Corporate Compliance & Governance
  • Itemized security permissions
  • Very scalable architecture
  • Full Export / Import capability
  • Included Integration:
    1. Microsoft Excel
    2. Microsoft Project (Microsoft certified)
    3. Microsoft Project Server (Microsoft certified)
    4. Intuit QuickBooks
    5. Microsoft ACCE

TOP 5 TIME MANAGEMENT SOFTWARES

May 12

Posted by gtdthings in Time Management | No Comments

The top 5 Time management softwares currently existing in the market are discussed in this article. The top 5 tie management softwares are:

1. DOVICO Timesheet: The highest rated time management software. The only software with time-tracking and web-based management, it has an exceptional time tracking and business management features. This feature makes it ultimate web-based software for business owners and managers. It only tracks the working hours of each employee but also tracks the projects they are working on. It is the one exclusive application which can manage ones all time tracking functions.

2.  Web Timesheet: The 2nd top-rated time management software, containing loads of top features for keeping ones company in order and time tracking and management software. This application comes with loads of time tracking features, with capability to run customized reports and is compatible with ADP, Ceridian and other payroll packages.

3. ClickTime: The 3rd top-rated time management software is with the most diverse reporting features and the best time tracking and management software. This application provides an ease to use features that help you in track your employee, both their hours and their tasks. This software does rank lower than the above mentioned top-two rated time management softwares as its inability to perform extra tasks like that of tracking overtime and tracking invoices.

4. Standard Time: The 4th top-rated time management software is lacking the user-friendly features, not so helpful for a business person. This application provides to track all the employees and their projects; this can also create invoices, manage the contacts, and assign projects to the employees and gives timely reports on every aspect. Employees can even request time off with this product. However, you can’t specify whether or not your employees get holiday pay or overtime like you can with other programs.

5. Timeless Time & Expense: The 5th top-rated time management software doesn’t contain much of time tracking features that of the employees. With this application one can use employee’s integrated time to track your projects and expenses. Its other features include a To-Do list, which is more of a planning feature than a time tracker, import and export of data, backup option to prevent data loss and contact management.

TIME MANAGEMENT SOFTWARES

May 10

Posted by gtdthings in Time Management | No Comments

Time management basically refers to usage of skills, special techniques and relative tools that manage time for accomplishment of some project with its goals and objectives. It requires a number of things like planning, setting goals, allocation of objectives, time analysis, organizing, events and scheduling all together.

Time management softwares are such designed softwares that help you in getting organized, increase your productivity and make best use of time. The software organizes everything for you and it has controlled the time for you not that the time is controlling you. It manages itself so perfectly that one knows when what is going on and at what time what is to be done. These softwares help you in separating your task from your tasks and focuses on your outcomes not what actions are taking place. It’s like everything is planned, one has a doing list that one has in his hand with all work and the time mentioned and one doesn’t need to worry at all, as one can easily rely on it.

Time management software helps you in making time for the projects you are neglecting, as some projects are important then the others and we know we have to work on them or finish them, but we can’s make out time for them. Here the software helps to manage all the projects with a weekly planning process that help you make time for your top projects each week.

How to GTD?

Apr 20

Posted by gtdthings in The Art of Getting Things Done | No Comments

There is no doubt that life is busy for most of us. In our everyday life we always keep struggling with managing our tasks and duties while remembering them at the same time.  No wonder that all the stuff that we have to do on regular basis is tough but the thing that we have to keep remember when we need to do a specific task makes our jobs and duties more complicated and effects our concentration.

The need of a time management system and life organizer is felt by all of us at one point or the other in our routine lives.  In this regard, a quite famous and useful phenomenon was introduced in recent past by David Allen. This practically useful and famous theory is known as “Getting Things Done” or “GTD.”

According to this theory, you don’t have to remember what you have to do in your daily life. Whether, it is a doctor appointment, office meeting, friend’s wedding or any other important thing. You just need to concentrate on what you are doing at a particular time. There is no need to think at all what you’ll be doing beyond that time. Doing so, at least your mind will get free from the task of remembering the things that you have to do. And so, your concentration will automatically improve on what you will be doing at a particular time interval.  You must be wondering that how all these things are possible. And, if you won’t remember what you’ll have to do next then how would you be able to do things that need to be done at their times?

This is the point where the theory of GTD helps you in the management of your time and duties while making your life easier at the same time. The GTD is different as compared with traditional time management systems. GTD not only helps you to manage your time effectively but at the same time following GTD principles drive you to achieve your goals and help you get succeed in your life in an organized and planned manner.

There are three basic building blocks of the GTD i.e. workflow, framework and natural planning which are further divided into sub categories so that your planning and daily tasks could fit well into them. By following the GTD, you can not only divide and manage your daily routines but can do your life time planning and forecast your future if you follow the same routines as guided by your GTD.  You just need to collect your tasks , process that how you will perform them, organize i.e. when each tasks need to be done then review if all the tasks are assigned proper times and then do your tasks accordingly. All this tasks management and acting accordingly comes under the workflow of the GTD.

Once you have organized all of your tasks then you need to focus on your work and your goals. You can focus on your current actions, current projects, and current responsibilities. Based on your focus on current actions and routines along with the workflow management, you can even expand your focus to yearly goals, five year achievements and even to your life time goals with ease.

But even before task organization and forecasting your future,  you first need to identify your tasks and responsibilities which is categorized as planning phase of GTD. You must be ve careful in planning your tasks as the nature of your tasks is responsible to identify time allocation and later forecasting your goals achievements in your life time.

In order to plan your tasks, you need to first identify and define the purpose of your tasks, envision their outcomes, brainstorming that if that tasks needs to be divided into sub tasks or other such related issues,  organizing that particular task and then to see which task should be done next.

GTD has gained enormous success in recent years. Because it is close to life and lets people adjust this theory as it fits to their life style.  So, why don’t you take advantage of GTD to organize your life and envision your future?

Time Management

Apr 10

Posted by gtdthings in Time Management | No Comments

Time management can be described as a range of expertise, tools, and procedures used to manage time in the process of accomplishing specific tasks, projects and goals. The concept of Time Management includes a broad variety of activities including but not limited to planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing.

When we spend time, there is no improvement in efficiency, productivity, or effectiveness. The time is gone without a return. Many people spend their days in a frenzy of activity, but achieve very little, because they’re not concentrating their effort on the things that matter the most. We save time when we perform tasks in less time or with less effort than previously. We use shortcuts and processes that streamline activities. We invest time when we take time now to save time later. We spend time when we go to a movie; however, if we are a screenwriter, the time spent in the movie is an investment since it will help polish our writing skills. If we invest time to learn screenwriting software, we will save time in the future when we compose our scripts.

Personal time management skills are essential skills for effective people. People who use these techniques routinely are the highest achievers in all walks of life, from business to sport to public service. One who uses these skills is able to function exceptionally well, even under intense pressure. Time management strategies are often associated with the recommendation to set goals. These goals are recorded and may be broken down into a project, an action plan, or a simple task list. For individual tasks or for goals, an importance rating may be established, deadlines may be set, and priorities assigned. This process results in a plan with a task list or a schedule or calendar of activities. Authors may recommend a daily, weekly, monthly or other planning periods, usually fixed, but sometimes variable. Different planning periods may be associated with different scope of planning or review. Authors may or may not emphasize reviews of performance against plan. Routine and recurring tasks may or may not be integrated into the time management plan and, if integrated, the integration can be accomplished in various ways.

Here are some practical and proven tips to save time.

  • Write things down
  • Prioritize your list
  • Plan your week
  • Carry a notebook
  • Learn to say no
  • Think before acting
  • Continuously improve yourself
  • Think about what you are giving up to do your regular activities
  • Use a time management system
  • Identify bad habits
  • Don’t do other people’s work
  • Keep a goal journal
  • Don’t be a perfectionist
  • Beware of “filler” tasks
  • Avoid “efficiency traps”

If we become a good time manager, we will not only get a lot more done in less time, but will also feel more relaxed, focused and in control of our life. We will be able to use our time in a much more balanced and effective way and we will be able to make time for the people and activities that we love. When we get to the end of a busy day, we will feel a strong sense of accomplishment from everything that we actually got done.

Improving our time management skills can even help we get better results by doing less work, because we’re focusing on the things that really matter rather than all the low-priority busywork that just keeps us busy.

engineering project management software

Feb 6

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“Having a Project Management system without a methodology is like attaching a speedometer to an orange crate; it measures nothing.”

– Bryce’s Law

The principles of Project Management have been with us for a long time. There has also been a number of Project Management software packages introduced over the years, beginning with mainframe based commercial packages introduced back in the early 1970’s. Some of it has been quite good, others are based on sheer quackery. Some people naively buy such packages in the hopes they will be some sort of panacea to cure all project woes; that projects will start to come in on time and on budget simply because a certain tool was purchased. Inevitably, they are puzzled when projects still go awry even with the latest software. I believe there are three reasons for this:

1. Companies are blinded by technology and fail to recognize the human dynamics involved with Project Management. Instead of working with people to successfully achieve their project assignments, they rely totally on numbers instead.

2. Companies fail to consider the total processes involved in Project Management and tend to attack it in piecemeal. For example, there are interdependencies between planning, estimating, scheduling, reporting, and control. Attacking only one of these problems will inevitably have an adverse affect on the others. In other words, companies fail to grasp the comprehensive nature of Project Management and tend to attack the problem of the moment, such as estimating or scheduling.

3. Companies believe Project Management is an end to itself; that by mastering the mechanics of Project Management, development projects will come in on time and within budget. They are easily shocked when this does not occur.

I refer to this last item as the “tail wagging the dog” phenomenon. True, the mechanics of Project Management are important, but too often people forget it represents nothing more than the dials and gauges to our business. To illustrate, a company using an assembly line process can effectively produce products without the aid of Project Management. The assembly line simply denotes the dependencies and sequencing of the work effort in order to produce a product. Project Management can then be applied to monitor activity and determine slowdowns and work stoppages or accelerations of production, all of which may require corrective action by management. However, trying to apply Project Management without the assembly line is an exercise in futility (it measures nothing). In other words, the assembly line represents the road map from which we will start and end our development efforts. Without the road map, Project Management is useless.

Ultimately, the assembly line represents the methodology for a project which defines Who is to perform What task, When, Where, Why and How (which we refer to as the 5W’s + H). Without a defined methodology, you simply cannot perform Project Management. Without the road map, you cannot plan; without a plan,you cannot estimate or schedule; without an estimate or schedule, you cannot determine if you are ahead or behind. Bottom-line: Everything starts with the road map.

Although companies may occasionally have a project using a unique methodology that will be executed no more than once, most companies have standard and reusable methodologies they use for different parts of the business. For example, a methodology for engineering a product such as an automobiles essentially the same for all such projects. The same is true for designing and constructing a building, performing customer service, managing finances, laying out marketing campaigns, or engineering enterprise-wide systems and software. Unknowingly to most, companies have a portfolio of reusable methodologies they regularly use on projects.

Methodologies consist of a work breakdown structure which expresses dependencies between steps in the project. Each methodology is normally defined using different levels of abstraction which breaks the project into smaller, more manageable pieces; such as phases, activities, and tasks. By doing so, the methodology defines the 5-W’s + H. Other characteristics include review points (for stop/go/revise decisions) and benchmarks used to substantiate completeness of a step within the methodology. Such benchmarks typically take the form of “deliverables” to quantify completeness before proceeding with the next step in the project. Finally, a methodology includes a beginning phase for planning,middle phases for execution, and a final phase for review or audit. As an aside, Industrial Engineers have been devising methodologies for many years (long before the advent of computers).

The current fascination with Project Management is healthy and should not be discouraged, but people should be reminded that it is only possible with an effective methodology; it is the Achilles’ heel to Project Management. Without it, you will inevitably drive in circles. This may all sound rather obvious, but as I have discovered in this field, the obvious isn’t always obvious.

If you would like to discuss this with me in more depth, please do not hesitate to send me an e-mail.

About the Author:

Tim Bryce is a writer and management consultant located in Palm Harbor, Florida.
http://www.phmainstreet.com/timbryce.htm

He can be contacted at: timb001@phmainstreet.com

Copyright © 2008 Tim Bryce. All rights reserved.

Article Source: ArticlesBase.com – Project Management Requires a Road Map

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project management software testing

Jan 29

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Project Management – More info?

Thanks to those who have already answered about PM related work.

I’m 26 currently working in IT in Software Testing. Would like to go into PM work in IT as I see this as a natural progression for me.
Lots of people thinks it’s your fault but don’t you get paid for dealing with the crap and also isn’t it an opportuntity to make a difference?

Any other info about project management gratefully received

The BEST resource on project management is the Project Management Institute http://www.pmi.org/info/default.asp . They have research, publications, information about the profession and other information you need to start this career

Other good sources of information:

PM Forum http://www.pmforum.org/
Gantthead Forum for IT project managers http://www.gantthead.com/
Association for Project Management (UK but has loads of great information) http://www.apm.org.uk/
ProjectManagement.com http://www.projectmanagement.com/

There are also tons of books on the topic. I suggest you check out your local library for information

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project tools

Jan 28

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Software testing tactic is a vital method that includes mechanism of software development lifecycle. There are lots of firms that stopped working to execute QC (Quality Control) effectively and standards describe the range of tests for application can deconstruct product reliability, damage the overall project and create a cost feast.

Software testing plan form is a part of the project documentation. The functional, objectives and goals needs of software application are restricted and scoped by the project planning. Mostly, test documents are planned to make test cases to succeed the application for platform constancy, system strength, functional fit, performance and usability.

First of all, functional test needs are performed throughout the last all stages of the first software construction. Development team OR developer locates software through a cycle of tests to make sure that it rally the primary stakeholder needs and to prepare the path for more testing team, end user testing and beta testing, for testing sample. Sometime employed specialised software is during the testing phase. Deterioration software permits the development team to build record and adjustment the changes along the way. This allows ‘rollback’ in the occasion that a change negotiations accessible code utilities.

Testing phase permits fresh eyes set to subject the function to a range of ‘real world’ testing external the paperwork followed by team. It can contain testing software on different machines with different OS, testing for simplicity of application and functional testing. Reaction from this permits development team to make better applications performance and ease of use. In some cases, at first release of the software is offered to plan viewers to secure a wider range of testimonial.

About the Author:

Get the detailed information about UK performance testing tools, IT software testing tools, Testing computer performance tools, website performance testing tools at NMQA.com

Article Source: ArticlesBase.com – Introduction of Performance Testing Tools in UK

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time management quizzes

Jan 27

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Maintaining a good academic performance takes a lot of work to do. You have to juggle different requirements – the quizzes, exams, projects, etc. There are also extra-curricular activities and out-of-school activities plus your personal life and social life. So how will you maintain that excellent academic performance? It is said that it takes a lot of skills to have a better academic performance. These are note-taking skills, listening skills, studying skills and time management skills.

Time management skill is one of the predictors of better academic performance and some study supported it. A study shows that effective time management strategies increase academic performance and achievement especially for college students. Furthermore, another study is conducted to determine which of the two – time management or leisure activities- is effective in lowering the academic stress. The result shows that time management had a greater effect in lowering academic stress than leisure activities. Because of this, students are encouraged to attend seminars about time management and to be provided with a lot of information and training on time management.

Time management can also be applied to all areas of your academic life, in studying, in planning, in making your requirements and in your everyday life as a student.

How you will manage your time in studying for an examination? Here’s how. Avoid cramming. If your exams are in two weeks time, set a schedule for each subject to study, don’t study all subject in just one day. Your brain can’t process all the information in such a rapid rate and you may have difficulty retaining all the information in your memory. Other suggestions in managing your study time are: Study first the subjects which you like least, study during your best time of the day: If you can process more during night, then study during that time. But you have to make sure that you study in a place where there is no distraction or noise.

In accomplishing all the requirements which are usually projects, don’t procrastinate! Procrastinating is waiting to do the task until the last minute. If you have a lot of projects to do, finish first the project with the nearest deadline. Plan and make a schedule on your projects so that they will not pile up.

Also don’t forget that time management includes the fun part. There should have a balance between work and fun. If you are already tired of studying or making projects have a little time off to stretch and reward yourself for what you’ve done. Say for example after finishing an examination, plan with your friends to have an outing! This is a great way to relieve stress and the good thing is that you don’t sacrifice any of your study time because you already planned it. But remember to also say no if someone asks you for fun and you know that it will greatly affect your study time. There is an appropriate time for studying and fun!

Time management shouldn’t be considered a task; take one areas of your school life like studying and apply time management. You don’t have to impose it in yourself in just an instant. This is best effective if it is gradual.

By ensuring that you allotted time for the different aspects of your school life you will surely have a better academic performance. This will also make your school life fun and not a burden because you will be free from stress and pressures.

About the Author:

Jesslyn Reinecke is an avid fan of Time Management Techniques, and runs a resource center on
Time Mastery
. To learn more about managing your time, visit
www.TimeMasteryNow.com

Article Source: ArticlesBase.com – Get Excellent Grades With Better Time Management

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Prentice Hall's Reviews & Rationales: Comprehensive NCLEX-RN® Review Prentice Hall's Reviews & Rationales: Comprehensive NCLEX-RN® Review
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From the author of Prentice Hall's Nursing Reviews use and Rationales Series comes a comprehensive review for the NCLEX-RN(R). Completely current reflecting the April 2007 NCLEX-RN(R) test plan, this review book features a comprehensive outline review, over 1600 practice questions and 265-question practice tests. A FREE CD-ROM provides an additional 4,000 questions for review. Throughout answers a...
Van Horne: Fundamentals of Financial Management (13th Edition) Van Horne: Fundamentals of Financial Management (13th Edition)
$74.32
A practical introduction to understanding the Financial Management of companies in today's rapidly changing business world. This book is particularly well-suited to introductory courses in financial management, for a professional qualification and as a reference for practitioners. ...