Posts Tagged productivity

time management hints

Dec 3

Posted by gtdthings in success | No Comments

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4. Assess how much time you have to manage.

5. Negotiate more control over your working time.

6. Decide the best work pattern for yourself.

7. Get control of your tasks.

8. Have the freedom to balance your tasks.

9. Work at an even pace.

10. Plan ahead.

11. Balance the demands on your time.

12. Don’t work more than you need.

13. Be a pearl diver: look for the gifts that time brings.

14. Use time to get results not just fulfil duties.

15. Do something productive and enjoyable each day.

16. Ask “what is the best use of my time now?” questions.

17. Identify your time robbers.

18. Have a purpose to your life.

19. Be effective…

20. …and then efficient.

21. Don’t rush or overwork.

22. Inject variety into your daily tasks.

23. Spend up to a quarter of your day on routine tasks.

24. Do routine tasks in the shortest time possible.

25. Develop good time habits.

26. Experiment with different methods for doing routine tasks.

27. Use the Shoe-shine principle of doubling-up routine tasks.

28. Make the most of shortcuts.

29. Prepare your materials in advance.

30. Tidy up as you go.

31. Question every bit of paper you use.

32. Automate.

33. Identify bottle-necks and eliminate them.

34. Create easy work flows.

35. Use just-in-time systems to minimize clutter.

36. Bunch similar tasks together.

37. Identify the quickest work methods and then train everyone.

38. Know which jobs can be speeded up and which can’t.

39. Have a regular time slot for chores.

40. Put aside time for maintenance tasks.

41. Don’t encourage unnecessary paperwork.

42. Organise your filing systems.

43. Back up your computer records at fixed times.

44. Clear your files out regularly.

45. Keep your desk clear.

46. Handle every piece of paper just once.

47. Eliminate junk mail and spam.

48. Phone rather than write.

49. Don’t photocopy anything unless it is essential.

50. Send replies on the same piece of paper.

51. Keep your communications sweet and short.

52. Manage your projects with time, cost and quality estimates.

53. Run projects with detailed time plans.

54. Add on 20% to your initial project plans.

55. Have detailed lists of your project tasks.

56. Create a series of deadlines for your projects.

57. Look for weak links in your project and have back-up plans.

58. Streamline low-priority project tasks.

59. Keep on top of what’s going on in your project.

60. Track and monitor your project progress.

61. Spend up to a quarter of your day on progress work.

62. Have a clear vision of your goals.

63. Align your goals with your values.

64. Be certain of achieving all your goals.

65. Write down your goals.

66. Plan your key result areas.

67. Set SMART goals for short-term tasks.

68. Identify jobs you hate and delegate them.

69. Break down big jobs into smaller chunks.

70. Prioritise your tasks according to their importance.

71. When you’re overwhelmed, write out to-do lists and prioritise.

72. Leave loose ends so you can come back easily.

73. Use little scraps of unused time for itsy-bitsy jobs.

74. Plan 60% of your day; leave the rest for what comes up.

75. Put big jobs in your diary first, then the little ones.

76. Celebrate reaching your goals.

77. Spend up to a quarter of your day on non-doing tasks.

78. Take time out to sit and think.

79. Look after your health.

80. Get a sense of the times.

81. Take time to enjoy and appreciate.

82. Use the energy of the moment.

83. Occasionally just do what you want to do.

84. Take breaks at least every 90 minutes.

85. Review your day or week.

86. Spend up to a quarter of your day with others.

87. Always turn up to meetings on time.

88. Be courteous and brisk with others.

89. Only hold meetings that have a clear purpose.

90. Let people know when you’re not free.

91. Minimise unnecessary interruptions.

92. Learn to say No to jobs that aren’t yours.

93. Avoid time-wasters.

94. Control your phone.

95. Screen all incoming calls.

96. Devise a team time policy.

97. Keep a clock on the wall.

98. Know your time manager personality.

99. Check whether you have a tendency to overwork or underwork and adjust.

100. Enjoy your time.

Eric Garner, ManageTrainLearn.com. If you enjoyed this article, why not take our FREE 10-day Time Management email course? It’ll give you tons of tips, tricks, and techniques to make you an outstanding time manager. Just send a blank email to tm@freeautobot.com. For tons of other great FREE learning resources, visit ManageTrainLearn and get the MTL learning experience!

About the Author:

For More Article Visit :: http://www.thearticleinsiders.com/

Article Source: ArticlesBase.com – 100 Ways to be a Better Time Manager

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Tags: GTD, lifehacks, organization, productivity, tips

lead time management

Dec 3

Posted by gtdthings in success | No Comments

You are well aware of how vital leads are to your business, after all that’s why you are in charge of this department. Managing lead generation is a challenging task that requires determination, flexibility and a great deal of tenacity as well. The process of lead generation can be difficult and can test people to their very limits. Your ability to manage lead generation will depend on how well you personally understand the process and your management style and abilities. You are responsible for being the teacher, example, motivator and coach for your lead generation team.

Management is a difficult job in and of itself. Add to that the unique challenges and pressures that come along with lead generation, and you can at times find yourself in a real pickle. You need to make the sales team happy by providing them a sufficient amount of qualified leads that convert, and you need to keep your lead generation team happy so they can keep making the phone calls and working the numbers in the face of constant rejection. Your ability to keep a positive upbeat attitude can be your greatest asset when it comes to lead generation management.

You must have the proper systems and training in place in order to do your job and keep everyone happy. The right lead generation system will allow you to get to the heart of what the prospect wants and needs, which will in turn allow you to provide quality leads to the sales staff. Next, your management ability is unimportant if you don’t train your employees properly. A well-trained lead generation employee is happy and productive at their job because they understand the importance of what they are doing and they know exactly what they are supposed to be doing at all times.

Being organized saves a lot of time, energy and money in the end. The systems you have in place must all work together to accomplish this purpose as well as the purpose they were designed for. Each element should be thought of not only in terms of itself, but in the perspective of being a small part of the greater whole as well. Any time that is spent organizing and implementing systems of lead generation management that work will be regained in time saved later and will add to profitability, so these things should not be overlooked.

Another important aspect of lead generation management is managing the data that is collected in the lead generation process. It is vital to have a good lead management software program in place in order to maximize the effectiveness of your lead generation process and to make your employees’ jobs easier and more enjoyable to do. Lead generation management is absolutely vital to the success of your company and there is no way to overstate this fact. There are numerous free resources on the Internet that can help you learn more about lead generation management, so don’t be afraid to ask for help when you need it.

About the Author:

M. H. “Mac” McIntosh is described by many as one of America’s leading B2B sales and marketing consultants and an expert on
lead generation management
.

Article Source: ArticlesBase.com – Tips For Good Lead Generation Management

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Tags: business, management", productivity, tools, web2.0

software implementation project management

Dec 2

Posted by gtdthings in success | No Comments

When I tell people that I’m a Project Manager, I often get an initial “Oh….neat!” response which is usually followed by a comment that is something along the lines of “So….what exactly do you do?” Occasionally if I’m speaking with a Software Developer I may get a mild snarl, a clear sign they’ve had experience working with a poor project manager; a topic I will address in future articles.

What this tells me is that not only is there a ways to go before the practice of Project Management is understood; but even further to go before it is valued more widely than it is now. For how can something be properly valued if it isn’t truly understood?

This is of course not to say that the practice of Project Management isn’t widely appreciated in many organizations. Indeed, a large number of companies have implemented Project Management Offices, the Project Management Institute is exploding in popularity, and it certainly seems that the number of Project Management openings out-numbers the supply of Project Managers. However, it is often times larger organizations that have adopted this practice, and in an economy where just under half of the work-force is employed by small businesses there are a significant number of organizations that have never used Project Managers, and even more employees that have never worked with a Project Manager. Ironically, it is small businesses that could quickly and painlessly reap the benefits of Project Management.

So what exactly is Project Management an what does a Project Manager do? According to the Project Management Institute (PMI) “a project is a unique temporary endeavor, with a set beginning and end.” and that “More formally, PMI defines project management as ‘the application of knowledge, skills, tools and techniques to a broad range of activities in order to meet the requirements of a particular project.’” This second part may not tell you much without diving further into the subject; but let’s focus on the former for now. In order to understand Project Management, it is critically important to understand that a project is a unique, temporary endeavor with a specific objective. Project Management is not Operations. And while a specific operational objective may be a project, and a project upon completion may be handed over to operations, the two are distinctly different.

Now that we’re clear on what a Project is, we can move onto the more formal definition quoted above. Essentially, this is saying that Project Management is the methodology used to achieve the objective of a project. Therefore, a Project Manager is someone that has the necessary “knowledge, skills, tools, and techniques” to manage a unique endeavor and ensure that it meets it’s objectives.

Even knowing all this, it still may not be clear to you what exactly a Project Manager does. A project manager is a little like the manager of a baseball team. They make sure that the objective is clear, that it is understood by everyone on the team, that all parties (stakeholders) have had input into the project, that all the required work is understood, that each team member knows what they are responsible for, ensures that risks are identified and contingency plans have been created, verifies that all work is being completed on schedule, etc, etc, etc. The list of course goes on and on. The reason I like using the analogy of the baseball manager though is because when some people hear what a Project Manager does, they feel they shouldn’t even need a project manager. They initially think that if everyone on their team did their job the project would be successfully completed even in the absence of a Project Manager. This can only be true however in the same way that a baseball team doesn’t need a manager to play a baseball game. It could be done, and they might even win some games, but they won’t win the World Series. The same is true with projects. In the absence of a Project Manager there are certainly some items that will be accomplished; it is certain however that there will be delays, cost overruns, quality will suffer, and that the end result may be quite different than what the project called for. Ultimately, Project Management matters for the same reason management matters in baseball; because whether it’s a baseball game or introducing a new product or service, winning matters.

About the Author:

Andrew Wicklander, PMP, is the CEO of Ideal Project Group. Ideal Project Group offers professional
project management services
for companies ranging from small software development firms to large international enterprises.
www.idealprojectgroup.com

Article Source: ArticlesBase.com – Why Project Management Matters

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Tags: "software, opensource, productivity, tools, web2.0

time management software freeware

Nov 30

Posted by gtdthings in success | No Comments

In the modern world of computer technologies bulk or mass email has become one of the more successful ways to promote and sell a company’s products and services. Like any marketing strategy, bulk emailing has advantages and downsides.

The main disadvantage of the bulk email strategy is that the email may not reach its target recipient. This can happen because of bulk email blockers setup for email accounts. Blockers direct bulk email into a separate email folder, so the recipient cannot directly access it from his inbox.

At the same time, one of the advantages of bulk emailing is that it makes it possible to communicate directly to the target market. Such communication is done individually, so that the recipient may be addressed personally in the message. Another benefit for companies and organizations using this strategy is that they do not have to spend much on advertising. Promoting services and products by means of bulk email is actually much cheaper than using print, radio, or television advertisements.

How to send bulk email? One of the most commonly used ways is signing up for bulk email services and hosting. Companies that provide those services usually offer a variety of product packages with different specifications. The customer can choose a reputable company and the plan that best suits the needs of his business. You can search the Internet for the companies that offer bulk email services and hosting.

Another way to distribute bulk email is by using computer software. Different kinds of programs designed to cope with this task are available on the Internet.

How to choose the right email management software? Email marketing, with its ever-growing complexity and infrastructure, requires perfectly suited software. The email messages emails are the least responded forms of communication and therefore bulk mailing is needed most of the time. Bulk email marketing is surely one of the most cost-effective strategies on the Internet as the cost of a single email is minimal. There are many types of email marketing software that are designed to send bulk email. Some programs are freeware and do not require any investment at all. Even though these freeware programs don’t have many valuable features included in paid software packages, they generally suit for a small email marketing campaign.

For a successful email marketing campaign, bulk email management software must have some basic features such as email templates, tracking system, and contact list management capabilities. A good software package must handle both plain text and HTML messages. A tracking system is important for measuring an email campaign response rate. Most standard email programs are capable to let you know whether or not the email messages you sent to your mailing list were delivered or read. Another important feature of the email marketing software is the ability to manage mailing lists. A good email marketing program must allow maintain multiple lists in the address book. This is very convenient because you can segment your recipients by their preferences and send more relevant email messages to each list. The Merge capability is also one of the essential features you should look for. The experience shows that impersonal emails get less response rate. Using the Merge feature you can personalize the message for every recipient and thus, build stronger relationship with your email list.

So, before buying an email marketing program, look at the various features it provides, as well as its cost. Another thing that you should take into account is the compatibility of the software with your system configuration. It’s ideal if the company offers a free trial period for software. Many companies allow a 30-day trial period for their software. It’s quite enough to evaluate all the features of the program and decide whether it suits your business needs.

About the Author:

Author is a technical expert associated with development of email marketing program:
Bulk Email Software
. Did you find those tips useful? You can learn a lot more here
HTML Email Guide
.

Article Source: ArticlesBase.com – Choosing Email Management Software For Bulk Email Sending

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Tags: "software, management", productivity, tools, web2.0

free project management templates

Nov 30

Posted by gtdthings in success | No Comments

Every journey requires a plan. It is considered crucial to have a clear image of your goals, this will allow you to be able to take advantage of any unforeseen circumstances. In business, having a plan is not a guarantee that you will be successful, but it is certainly true that not having a plan is an invitation for failure. A business plan gives your direction and this is the first step. Having a professional business plan template is a signal that you are a serious entrepreneur.
The first thing you do after coming up with a business idea is to create a business plan, which can be doing using business plan software, a business plan sample, a business plan template, or by purchasing a how to write a business plan book. A good business plan gives you guidance and confidence in your business and we make it easy for you to create the best business plans for your business by offering you Professional business plan template, Free business plan template, Business planning template, Professional business plan template software, Free business plan template benefits, Business planning template software at our site http://www.createmybusinessplan.com .

A sound business plan template will consist of what you want to achieve for your business, what you need to do to succeed and how far you want to go. Your business plan template contains all relevant information about your new business and financial figures should be projected so that all aspects of the business can be looked at. The business plan will serve as a reliable foundation for your business to measure success in the future. When you are creating a business plan it is important that you identify all factors that might affect of your financial projections. The resources needed to operate the business are also clearly marked out in the sample business plan.  A business plan will be a guide to know if your actions were able to contribute positively to the business. Business plans also serve an important role for the investor.  A proper business template will acts as marketing tool for the entrepreneur to convince the investor to invest in your idea. The business plan should bring the business plan to life for the investor.
Investors will base their decision to invest in your business solely based on your business plan, which will include details regarding operations, management, and financial projections. Therefore, a good business plan software program will be one that answers all the questions the investor wants asked. Investors know exactly what they are looking for, and that is a business that can earn them a solid rate of return.  In order to accomplish that aim they will likely look at countless business plans so it is essential that your plan be well presented, thorough, and well written.  Investors will demand that the business plan be built according to best practice standards and the only way to do this is to look at samples, templates, and previous works.
CreateMyBusinesPlan.com is one excellent source of information to use while creating your business plan.  The proprietary software walks you through every aspect of the business planning process.  The benefits of having a professional business plan template are tremendous and CreateMyBusinessPlan.com was created to provide this service.  The company was created in 2006 and during the past 2 years has helped write over 2,000 business plans.

About the Author:

A good business plan gives you guidance and confidence in your business and we make it easy for you to create the best business plans for your business by offering you Professional business plan template, Free business plan template, Business planning template, Professional business plan template software, Free business plan template benefits, Business planning template software at our site http://www.createmybusinessplan.com .

Article Source: ArticlesBase.com – Plan a Better Future for Your Business With our Professional Business Plan Templates

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"Requirements" are essential for creating successful software because they let users and developers agree on what features will be delivered in new systems. Karl Wiegers's Software Requirements shows you how to define and get more out of software requirements with dozens of "best practices" and tips that make this book a valuable resource for both software project managers and developers. The book...

The Complete Guide to Mergers and Acquisitions: Process Tools to Support M&A Integration at Every Level (Jossey-Bass Business & Management)
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Mastering the Requirements Process
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Tags: business, management", productivity, templates, tools

project time management

Nov 29

Posted by gtdthings in success | No Comments

As an entrepreneur, you will have budget constraints and deadlines which might compel you to execute projects on quick turnaround times. Optimizing resources such as time and cost are crucial to any business, and doing the balancing act is no mean task. Hence, project time management plays an important role in any kind of project that you take up, because its success depends greatly on how effectively you utilize time. This piece covers the A to Z of successful project time management.

Stay focused: As a project manager, your focal points will be the three dimensions on which the success of a project hinges. These are completing the work on time, staying within the budget and maintaining the required quality standards. Don’t take your eyes off these three main goals.

Plan everything: This is one thing that every project manager agrees upon. You must motivate your team members to actively participate in planning all the activities in detail. Involvement of team members will definitely add to the success of the project. However, be ready to deviate from the script, based on the real-world situation. Try to come up with innovative ideas and make improvements to existing plans whenever required.

Set deadlines: Projects are generally taken up for a fixed period of time and with limited resources at hand. Hence, induce a sense of urgency among your team members. Keep track of the project’s progress, prioritize work and follow up with the participants on a regular basis. Formal review meetings are a great way to make sure everyone’s on the same page.

Prioritize your work: Common sense tells us that efficient project time management is not possible if one tries to do everything at the same time. It is very common for an organization to handle multiple projects simultaneously. Hence, list out all the tasks you must carry out to achieve your company’s goals and rank them in order of importance. This helps you focus on doing things that are really critical, first.

Establish a “clearing house”: If lots of ideas are competing for attention, sort and sift before you commit resources. Do that by setting objective criteria for project selection, and only then determine which project is to be approved on priority.

Increase deliverables slowly: Although deadlines are important, don’t rush things at the cost of quality. Remember, the risk of rework is always high. Conduct due diligence at every stage, and execute in parts. It’s best to ramp up deliverables gradually. For example, aim at incremental increase in revenues, or a steady improvement in productivity, rather than a quantum jump.

Be a role model: Sometimes you might have to play multiple roles in your business, in order to lead from the front. Keep reminding your team members about the goals that need to be achieved, the importance of their contribution and the commitments made to stakeholders and sponsors. But to be really effective, you will have to lay down the example yourself.

While we talked about the softer skills that are needed for successful project time management, you could also benefit from the use of software programs that can help schedule the complex and long term activities that go into a project. Checklist from and VIP Organizer are a couple of examples worth exploring.

About the Author:

Hi, I’m Akhil Shahani, a serial entrepreneur who wants to help you succeed. If you like to work smart, check out http://www.SmartEntrepreneur.net . It’s full of articles and resources to help you start and grow your business successfully. Please visit us & download our special “Freebie of The Month” at
http://www.smartentrepreneur.net/freebie-of-the-month.html

Article Source: ArticlesBase.com – Tips for Successful Project Time Management

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Vm Video Management Project Management Sale [VHS]

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Tags: management", productivity, projectmanagement, tools, web2.0

time management evaluation

Nov 28

Posted by gtdthings in success | No Comments

Do you manage your time or waste it little by little?

Most of us have very little concept of just how much time we fritter away. For instance, take a quick survey of how much time during the average week that you watch TV, surf the Internet, or any other time-consuming activity that may not directly contribute toward accomplishing your most desired goals.

If you find yourself thinking you don’t have enough time to finish what must be done, much less time to productively contribute to the goals you want to accomplish, you may be overdue for a realistic time evaluation.

And now you’re thinking. ’Take time to do a time evaluation?’ I know, if you don’t have enough time now, you certainly don’t have time to do an evaluation of your time. It’s ironic, but that is precisely when you need to take stock of your time management. Consider it an investment to gain better use of your time and to accelerate the achievement of your important goals.

Let’s look at an example of a typical time consuming indulgence. How often do you watch your favorite television shows or DVDs. Say you watch 3 one-hour shows each evening Monday through Friday, and over the weekend you view 3 to 6 hours of sports, a DVD, or some other entertaining show. If that’s the case, you have consumed 18 to 21 hours each week. That is a significant amount of time out of anyone’s week. Of course, there will also be other activities that don’t directly contribute to successfully achieving the things you really would like to accomplish.

If you are really serious about evaluating your time to see where it all goes, consider the following exercise. Track your time each day for a week in 30 or 60 minute increments. To do this right, you will have to commit to accurately documenting your activities.

Be honest as you note where your time is spent. This can be tricky, as you will certainly surprise yourself along the way. You may find it hard to admit just how much time is clearly nonproductive. It is just human nature to bounce from one activity to another without a lot of forethought.

Of course, we all have unexpected, but important things come up that require attention. Mark those down as necessary tasks.

If you adhere to this time evaluation exercise for at least one typical week, you will then learn how you are realistically spending your waking hours. You will soon develop a new perspective about your time priorities.

You may find that you actually like the way you are utilizing some of your time. But, what about the time that you discovered as being frittered away? The approach to making changes in your time planning can run from making a simple priority list each day to implementing a time management software program. Only you can decide which action will work best for you.

However, beginning with a simple approach is the best place to start. Figure out what your goals are, decide what must be done to accomplish those goals, and then breakdown the steps required to achieve the results you want. You may find that there are 3 to 4 specific tasks that must be done within a certain time frame if you are going to be successful. Those tasks become your priorities and the other daily duties simply follow behind.

The trick is to learn how to discipline yourself to adhere to the priorities you have set, and not be led astray at every turn. For someone who has difficulty managing time this will take practice. But, if you truly make a commitment to accomplishing your goals and set a time frame in which that must be completed, you will be on the right track.

With this knowledge in hand, you can now plan how you want to more productively use your future time. That is, how you will best use your time for greater efficiency, more successful results of your goals, and even how you want to respond to unexpected events or tasks.

About the Author:

PROFIT NOW from a FREE AUDIO CD on Breakthrough Success offered by Success Coach – Author David Schaefer. Go to: http://DiscoverMillionDollarDesire.com — Also visit http://DiscoverMillionDollarDesire.com/blog

Article Source: ArticlesBase.com – Time Management is Critical for Success

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Tags: business, management", productivity, tools, web2.0

advertising project management software

Nov 27

Posted by gtdthings in success | No Comments

Project Management is an increasingly popular career choice for young graduates. According to statistics produced by the Middlesex University National Centre for Project Management, 1.5 â€“ 2 million people earn their living as Project Managers in the UK alone.
Requiring strong organisational and leadership abilities rather than specialist industry knowledge, Project Management provides a varied and challenging career. Project Managers are required for the co-ordination of projects of every size and scope within environments ranging from hospitals to financial institutions, and advertising firms to charities.
How do I get in?
Entry into Project Management is usually via several years experience in a particular industry or sector, but there are a growing number of junior and trainee roles available, as well as vacation and graduate internships ranging from three weeks to a year in length.
It is also possible to gain relevant experience by working in an administrative position within a project team. Project Support roles, such as Project Assistant and Project Secretary, typically require excellent IT skills and at least several months work experience within an office environment, with project experience considered advantageous.
However, demonstrable knowledge of project management methods and software (e.g. MS Project) provides bonus points for the experience-bare CV. Of the project management methods available, PRINCE2TM is currently most popular in the UK, and is standard in the public sector. Becoming familiar with the terminology, principles and structure of the PRINCE2 methods will make any candidate stand out for a Project Support role.
Moving up
Beyond the administrative roles, positions such as Project Planner and Project Analyst provide useful stepping-stones for those wanting to pursue a Project Management career. These usually work alongside the Project Manager, so gaining in-depth knowledge of the specific project and insights into the practical application of project management methods.
Project Manager
The fundamental role of a Project Manager is to manage a set of resources â€“ people, money, materials etc â€“ to accomplish a series of tasks within a defined budget and scope. The project might be the installation of a new IT system, the staging of a concert, or the development and implementation of a marketing campaign.
The Project Manager is responsible for ensuring that all aspects of the project â€“ the products and reports required, the roles of individual staff members and the deadlines by which specific tasks must be completed â€“ are defined in advance, are communicated to the project team and are monitored throughout the projectâ€™s duration.
Typical pay
A Project Manager can earn anything between Â£20k (in and entry-level position) to Â£100k+ in senior roles. According to Arras People, most Project Managers earn between Â£30k and Â£50k per year. Forty percent of the surveyed Project Managers working under contract earned between Â£350 and Â£500 per day.
At the top of the tree
At the top of the Project Management tree is the Programme Manager, who has total accountability for the planning and successful execution of multiple projects, each run on ground level by a separate Project Manager. Programme Managers usually have at least eight years experience behind them, including senior project management and the organisation of large project teams (50-80 people). Project Management qualifications are also a frequent â€˜desirableâ€™ at this level, the most common in the UK being PRINCE2 and APM.
Typical pay
The average salary for a Programme Manager falls between Â£50 000 – Â£64 000, with only 9% of Programme Managers earning less than Â£35.5k per year. A well-paid and demanding role, Programme Management requires in-depth understanding of the project management process, and the ability and drive to make each project happen. PRINCE2â„¢ is a trademark of the Office of Government Commerce

About the Author:

Simon Buehring is a project manager, consultant and trainer. He works for KnowledgeTrain which offers training in PRINCE2 project management and PRINCE2 trainingin the UK and overseas. Simon has extensive experience within the IT industry. Contact him via the KnowledgeTrain project management training website.

Article Source: ArticlesBase.com – Project Management â€“ the Career for You?

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Tags: "software, productivity, projectmanagement, tools, web2.0

merlin project management software

Nov 27

Posted by gtdthings in success | No Comments

When interviewing some of today’s top practicing programmers for my new book, “Secrets of the Rockstar Programmers”, one of the most frequently cited key skills is having a great system for managing incoming information. In today’s information workplace e-mail is the conduit through which lots of that information flows. This article shares a few things I’ve learned from the rockstars in the book, as well as providing an insight into the system I currently use for email.

Much has been written about managing e-mail, some of it even mentions the important link between e-mail mastery and its parent skill: time management. Rather than rehash old content I recommend you keep that link in mind when reading content on this topic. In my opinion, any system that doesn’t link these two skills together is not worth learning about.

Before we begin, I want to give a quick shout out to two bright lights of prior art on this subject. Mark Hurst wrote an article back in 2002 about the subject which compared the act of managing e-mail with the classic arcade video game Tapper. Being a classic video game enthusiast, I LOVED the analogy and also loved the article. Mark has expanded the article into a book: Bit Literacy. I hope to interview Mark Hurst for the next edition of the Rockstar project and I plan to read his book. The other bright light I’ve found is Merlin Mann whose famous “Inbox Zero” talk is a web phenomenon even more popular than Rickrolling. Merlin’s easygoing manner also makes his content a pleasure to watch and read.

I’m old school, through and through. For time management, I use an old fashioned Franklin-Covey planner, and do the full system, “big rocks” and all. It works for me, but it is a bit short of being fun to use, which Merlin points out is a desirable attribute for an e-mail management (and time management) system. For e-mail, I’m equally old school. I use XEmacs VM mode combined with fetchmail, procmail and mairix for my email client (aka Mail User Agent or MUA if you want to be pedantic (which I often do)). Fetchmail is a simple IMAP client that sucks my email down to /var/mail/edburns, the way God intended. Procmail is a rule based filtering program that takes the mail and filters it to folders. This is how I deal with SPAM. Mairix is an email indexing and searching utility I learned about from rockstar programmer Adrian Colyer, Chapter 2 in the book. That’s the software stack. Here’s how I use it to get the job done.

One of the things Merlin leaves out of his 58 Minute Google Tech Talk on Inbox Zero is how to prioritize the reading of the email in your INBOX which you will reduce to zero. My old boss and college crony Tony Ng shared a prioritization scheme with me that works for me and I’ll share it with you.

0. Filter mailing lists straight into folders so they never end up in
your INBOX.

1. Process emails with URGENT: or ACTION: in the subject.

2. Process emails from people in your “list of important people.” This is somewhat like a whitelist, but not specific to spam filtering.

3. Process emails sent directly to you, either in the To: or CC: list.

4. Process emails received in the last 24 hours.

5. Process emails received in the last week.

XEmacs VM has a nice feature called “virtual folders” that allows one to use regular expressions to put a view on top of your INBOX, only showing those messages that match the regular expression. I have virtual folders that implement steps 1 – 5, and I use Procmail to implement step 0.

Even with all this, I still don’t have an empty INBOX, but at least I can get replies back quickly. Don’t lose hope, just do your best!

About the Author:

Ed Burns has worked on a variety of client and server side web technologies since 1994, including NCSA Mosaic, Netscape 6, Mozilla, the Sun Java Plugin, Jakarta Tomcat and, most recently JavaServer Faces. Ed has published two books with McGraw-Hill, JavaServerFaces: The Complete Reference (2006), and Secrets of the Rockstar Programmers: Riding the IT Crest (2008). Visit
Riding the Crest
. To subscribe to his list, email
subscribe@ridingthecrest.com
.

Article Source: ArticlesBase.com – Rockstar Tips For Processing E-mail

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Tags: "project, "software, mac, osx, productivity

cheap project management software

Nov 26

Posted by gtdthings in success | No Comments

Along with the evolution of technology, project management systems are growing in popularity. The birth of new computer systems opens the doors for innovative ways of making businesses more effective.

A proper project management system is essential to businesses that eventually want to grow out of the basement. When you add up all the different business fronts together, you get a hell of a multi-tasking mess. Also, it’s hard to coordinate things together when the work is divided between multiple people/departments.

Many project management systems exist out in the world, but it’s easy to get overwhelmed by all the different options. To focus on the primary needs of the business is important. For your convenience, I’ve compiled the most essential elements of project management systems you should be looking for.

Communication

In the case of businesses with a reasonable amount of employees, project management goes hand in hand with team management. Projects are rarely done by individuals; teams are normally assigned to each. Because of this, it’s sometimes hard to keep track of the progress of things, and coordinate tasks effectively. Easy communication between teams and team members is essential to things going smoothly.

A good project management system has to keep everybody updated on the status of the project. It should give them the freedom to easily share project-related information, as well as delegate tasks. Teams should also be given importance, and the system should be able to assign them to different tasks/projects.

Centralization

In order for a business to grow, it needs to improve itself in all aspects. This includes its ability to multi-task. Unfortunately, when it comes to that point, things get exponentially harder to manage.

Project management is mostly about multi-tasking. Projects have numerous tasks, and businesses normally have more than one project on the go. The system in charge needs to be able to accommodate all the projects and tasks in one place. It’s then possible to keep track of everything from one central location, which is essential to time management.

Support

In a world of high technology, software is all around us. However, if a problem arises, or if something needs to be programmed differently, technical support isn’t always easy or cheap to find. This is especially true of small name brands.

It’s important to make sure that the system will be easy to fix if problems start to rise in the future. It’s a wise habit to check if the purchase in question comes with technical support, at least for the first few weeks. Software is easy to find; reliable technical support isn’t.

You now have a better idea of which system to look for when it comes to managing your projects. With all the different choices on the market, it can be hard to decide which project management system is best suited for your needs. Focus on your specific needs, and make sure to pick a system that works for you.

About the Author:

Michel Carroll, Owner of 2.0 Revolution, invites you to try the Turbo Inhouse Project Manager for 30 days. I can save you 2 hours of work each day.

Article Source: ArticlesBase.com – The Perfect Project Management System

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Tags: "software, productivity, programming, tools, web2.0

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