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project management software application

Jan 6

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Why do we have to plan and manage IT projects? Why bother at all considering the fact that many clients eventually accept whatever the resulting software may be? Why bother at all since time is precious in building the systems rather than planning systems? These are the usual answers of independent or freelance software developers who are excited in tackling or building software projects immediately without the need to sit around and plan first. If you will bother to read my article, you will see the importance of IT Project Management.

I have an experience before in my last year in college where in we have an IT project to do. Since we are excited in building – or finishing? – the product without planning properly, my team suffered a lot in the near end of the project-building time. We failed in building one prototype after another. We also exceeded the time allotment given to us, thus, we suffered financially since we incurred extra expenses, lost the interest of other team members and caused dissatisfaction from out teacher. Learning from my mistakes and applying Project Management in other areas of my life, I would like to share the importance and advantages of IT Project Management to others as well.

Project Management is “the application of knowledge, skills, tools and techniques to project activities in order to meet project requirements” (PMI, Project Management Body of Knowledge (PMBOK Guide), 2000, p.6). These project requirements are like the goals of a project that once met or achieved signifies the completion of a project as well as customer satisfaction. The application of knowledge requires careful sifting, planning, specification and design of these requirements. Through Project Management, software developers will be able to identify, coordinate and monitor tasks, activities and resources to meet the project requirements.

The outcome of Project Management is: scope of work is defined, project feasibility is evaluated (thus, a team can early detect if they are capable of doing a project while considering their skills and resources), tasks and resources are estimated, plans for execution of tasks are developed (through documentation that serves as blueprint also), and progress is monitored.

The advantages of Project Management are: shorter development period, less expenses, quality software products, control in activities and resources, client interaction (since they too are informed of the project’s progress), early detection of risks and potential problems, good documentation (serves as blueprint and reference), and project members are learning and applying teamwork.

Though it usually takes time in planning, in the end software developers are assured of smooth work in developing their IT projects since they already have plans and blueprints in the form of documentations and reports. All that they have to do is implement it in the actual building of their products. Take for instance a carpenter building a small house. Once he has the plan, blueprint, tools, workers and other resources, he can build the house in a jiffy and his construction work will run smoothly.

P. Lobrin
plobrin@gmail.com

About the Author:

The author of this article is Paulita C. Lobrin from Iloilo, Philippines. She is currently undergoing training (and hopefully be employed) in a software development company in Iloilo. To know more, click http://agentsofvalue.com for imformation

Article Source: ArticlesBase.com – What You Should Know About it Project Management

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The PMP Exam: How to Pass on Your First Try, Fourth Edition The PMP Exam: How to Pass on Your First Try, Fourth Edition
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A study guide for the Project Management Professional (PMP) certification exam, this book provides all the information project managers need to thoroughly prepare for the test. Review materials cover all the processes, inputs, tools, and outputs that will be tested, and extra help is offered with insider secrets, test tricks and tips, hundreds of sample questions, and exercises designed to streng...
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project management tools

Jan 5

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Today web development project management is quickly becoming a requirement for companies, as most of the projects handled by the companies are web based. To fulfil this requirement, web project management software is available now days. It helps in controlling project lifecycle and provides with an arsenal of tools that help your project run smoother, faster and easier. Web development project management software enables teams to collaborate on projects, coordinate activities, control information and monitor project progress with management tools. It also helps the companies in accessing and updating project documents, budgets and timesheets from one key point. With it each project can have its own individual e-form, including customized fields, notifications, handlers, plug ins and SLAs, which can be used for reporting concerns, requesting resources, materials or as a general support portal for all involved in project.

Right from initiation to planning, to execution and controlling, web development project management software helps you in every project management endeavour. With it each project can have central access area to Gantt chart of tasks, metadata, references, resources, documents, forums, permission management, preferences and a comprehensive e-form solution. Its Gantt chart tool enables team members to graphically summarize the project tasks and milestones and also helps in recording information like start date, finish date, task metadata and key dates, resources required, link to a parent task and percentage of completeness. Web development project management software offers notification feature, which alerts users of any recent change. The landing page of web development project management software is the project overview dashboard, which is an extremely useful information area for each user, from where they can with one click get to the project or task that they need.

 

Web development project management software provides web-based access to comprehensive project management tools, helping users to collaborate on projects from wherever they are and it also helps companies to tailor their project management tools to fit the precise needs of their business with easy-to-use administrative tools of web project management software. Easy configuration of metadata with it enables companies to define information captured for each project, to suit their own business processes.  Integration of web development project management with document manager application helps team members to collaborate on creation and development of project document with version control. The plethora of benefits offered by web development project management software makes it the most helpful tool available for businesses today.

About the Author:

Claromentis is a leading Web Development Project Management company operating across the domestic and commercial sectors providing wide range of Web Development Project Management.

Article Source: ArticlesBase.com – Web Development Project Management

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project management software tools

Jan 5

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It is not unusual for people to use sophisticated project management software tools such as Gantt and PERT charts to manage complex tasks. At the other end of task complexity, simpler, more straightforward projects will require a simpler approach and fewer steps to accomplish. The simpler project may be dependent on tasks that proceed it and if broken down to manageable events, will be easier to manage.

When is it time for a Gantt Chart?

Project management may wish to use a tool such as a Gantt chart for such simple tasks and projects. An example of such a project may be the implementation and creation of a marketing plan. A plan for a single owner business may be another example. A Gantt chart may in fact make a simple project more complicated than it needs to be. It could be far more than necessary for such simple planning needs. It will be helpful if such tools are understood by all members of a project in order to maintain good communication among all parties.

For planning requirements that are simple, it is very helpful to use a time table or a plan of action. Ensure that those who are participating should get the plan and the time table so that there are no issues. Members should participate in the time table negotiation and to keep records, the management has to use diaries or calendars.

All such projects will need deadlines and control points when progress is monitored and quantified, although a missed deadline doesn’t necessarily mean that the project ends. The project’s needs can sometimes be further evaluated and negotiated by members. If time points are still missed or if a project becomes too complicated, Gantt Chart may be needed, but members will need to learn how to use this tool.

An action plan is one of the tasks that are needed to achieve a specific project. These action plans are intended to reach an outcome or particular goal. The first step to make possible the attainment of such a goal is copying the actions on a to-do list or action calendar, this fact also leading to the listing of additional goals.

Getting a project on track one it has been derailed can be a challenge. When a task as fallen behind or a worker has then management may need to make compromises to recover the overall goal. The reassigning of resources may be required. The order of tasks may be affected or the specified scope of specific tasks altered.

Reassigning resources can happen to even the best project managers. Sometimes a task may become more challenging than what was originally considered or the resources that were provided are needed for more critical tasks. However, it is possible that if some tasks are no longer priorities than a re-evaluation should be considered to determine whether the planned task is required.

Changing the sequences of tasks is required to face the challenges sometimes. It will look good when we substitute some tasks and leave more difficult tasks for later. The tasks can be rearranged so that multitasking can be enabled when the things are behind.

A Gantt chart can be useful in planning for the possible roadblocks a project may run into. When a manager can see the whole plan laid out before them it may help them to see where problems may arise or where time and resources may be better used. This can help to avoid problems before they arise.

About the Author:

Steve Wilheir is a management and marketing consultant. Consult these resources to learn more about Gantt Charting, Pert Charts, and Project Management Software.

Article Source: ArticlesBase.com – Improving Project Management With Gantt Charts

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project management software resource

Jan 3

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There has never been a time where a foot forward in business has been more vital. Efficiency is most certainly the key to maintaining a successful business, and through the use of IT solutions, project management, a key component in business, can be made easy.It is cost-effective and hassle free to have Project Management software designed specifically for your business, and it will make a significant difference to your business needs.for more details Off the shelf Project Management software is, of course a cheaper alternative but may not fit every single need for your company and that is why bespoke software, made to fit your business is an option that many companies have been investing in.
Project Accounting packages help eliminate those processing repetitions that waste resources and slow down business operations. Conversely, some processes can be lost through inefficient management systems, so Project Management software aims to improve efficiency throughout the entire business, synching all departments.
Poor performing companies almost always communicate poorly from department to department, and this is largely due to having to use so many different software packages. Data either gets lost or forgotten about.
But with a single software system that allows you to time record, plan and invoice, this eliminates the need to duplicate data, which saves time and also safeguards information.
Tight integration within your accounts department will eliminate the possibility of over spending, thus improving the performance of your company. Also electronic data is more environmentally friendly and saves on paper costs. This may sound trivial from a financial point of view but a reduction in such sundries as paper over time can make a difference, especially during a time of economic downturn.
Integrated systems allow a project plan to have its own task lists, calendar and messaging service which simplifies the organisation of a project, so employees understand their role on a particular project and everything is recorded, through a simple to use system.
These systems can be integrated through an existing intranet also which will aid a company’s transition from existing software packages. There really are many ways that Project Management software can benefit your business.
Companies may not be willing to splash out on such an expense given the current recession, but if it is clear that business is stalling and not running as smooth as you would like, then more efficient IT solutions would be able to improve business efficiency almost instantaneously, which in the long term would benefit the key areas of your business.
Software development has moved at a frantic pace. It seems only a short while ago that companies would save vital information onto floppy disks that would be couriered over to other departments. We are now in an age where we have the technology to implement quick, efficient and safe methods of information transfer, so why complicate matters?Unify your database, accounts and diary into one, easy to use package and watch the performance of your company improve. By all means, search for off the shelf software packages that will suit your business, but for the best way to improve performance, Project Management software built to your business’s specification will make an immediate impact, ask any manager or CEO using an integrated system and they will echo this. The technology is there, so why not embrace it?

About the Author:

http://www.page-brand-generator.com
http://www.text2speech-converter.com

Article Source: ArticlesBase.com – Project Management Software Benefit’S

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crm project management software

Dec 5

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Transportation Logistics Software

Fast, flexible and very powerful

The Transport Management System will streamline the services of any company carrying freight for clients, or supply companies managing their own delivery systems. The system covers every aspect of management and integrates seamlessly with online booking system.

Transport Management Software
System Overview:

Transport Management provides a number of solutions for courier bookings. These include receiving client bookings via data entry, client onsite systems or through web bookings over the internet. These bookings flow into the radio dispatch area where the requirements are communicated to the delivery vehicles. When a booking has been completed, it moves into the booking review area for pricing adjustments. After the adjustments have been finalised, the booking is passed on to invoicing. The accounts system can then allocate incoming payments and keep track of debtors. An automatic status update for a booking may be sent back to the client either by email or by CRM.

Once a booking has been made, customer service screens are available to review bookings within any screen. Review screens differ depending on whether the booking is a distribution run or a standard booking. Internal electronic “Chat sessions” can be conducted by staff to discuss particular bookings. The cost of a new booking is automatically calculated by the freight rating engine.

Transport Management Software

Features:

1. General Features Customize:

screens, reports, graphing templates and menus to meet needs. Client hierarchies: The system supports the division of clients into cost centres that may be arranged into hierarchies. Accounting tools, Invoicing, cash allocation and debtors’ modules are available.

2. Bookings

Screens: designed for rapid data entry and high volumes.

Booking selection: selection of booking methods includes:

Data entry Onsite systems (such as Comet)

Internet bookings

Front end data capture: minimizes data entry duplication and increases accuracy.

3. Dispatch

Designed for high volumes.

Rapid freight allocation: “Drag and drop” freight allocation with keyboard option available.

Freight status at a glance: colour coding and icons quickly show freight status.

Transport Logistics Software

Automated driver messaging

Temporary Run: Develop the most efficient route before allocating freight to a vehicle.

Labels: printed where required. Depot weigh stations: verify information from onsite and ad-hoc pickups are correct.

4. Fleet management:

Details of company or driver owned fleet are entered and managed within the system. Automated status updates via the internet must be allowed your clients to track and trace their freight. Customer satisfaction will improve with immediate access to tracking data. At the same time, fewer customer service enquiries will take pressure from your customer service staff. Customer service screens optimised for route management. Data retrieval and modification available all in one screen, Routes displayed graphically: and may be modified using “drag and drop” or keyboard entry. Internal messaging: workstation messaging sessions with notifications regarding specific jobs, usually bookings.

5. Rates

Rating contracts are used to automatically calculate the booking cost. These may be attached to clients. Rating always defaults to a client contract. Cost centre contracts are used in the absence of client contracts. Rates information is centralized, minimizing client onsite systems maintenance.

6. Human Resource Management (HRM)

HRM Specifies details of your employees and contractors, covering: Support for multiple resource types Rating by hour, by service, by project GST calculations Pay sheet printing Payroll deductions Timesheet management. Driver specific: Piece rates Safety net calculations

About the Author:

Black Soft Services offering web 3.0 semantic web application development and analysis on web 3.0 technology and many more on web 2.0 software applications

Article Source: ArticlesBase.com – Logistics Management Software

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project scheduling

Dec 2

Posted by gtdthings in success | No Comments


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If your companies have business spread across the globe than tracking details of projects, work performed, time schedules and employee outside the office is also very important. This required online time tracking software which can be used at any time. By using online Zeiterfassung software you can access the timesheets of projects and employee at any time. The manager can easily plan project time and employee according to work load and timeline of project. Software also helps you to properly submit biding price of any project so that on successful completion of project you can get profit form project.

When you choose the Zeiterfassung software properly check the functionality provided by the company because lots of different types of products are available. The software should be simple to operate and it should provide user interface so that you can also request some specific report like particular date or day. It should also provide different types of reporting facilities. Like some time tracking software provide time reports via mobile also. So these types of software increase your access to time reports and organize schedules of your important projects.

If you have choose the perfect time tracking software than it will helps a lots to make coordination between time, work and employee. Like if your any project have very less time for completion than you can increase the number the employee so that project can be completed before deadline. This is why time tracking is very important to efficiently handle the project. Whether you have small business with lesser number of employee or big company, the efficient method to keep track of project time lines is to use proper time tracking software. These provide simple and effective way to get organized project and employee related information.

About the Author:

For reviews and download of different Zeiterfassung software and simple Excel Arbeitszeit software for tracking work time, visit arbeitszeit-zeiterfassung.de.

Article Source: ArticlesBase.com – Time Tracking Software to Organize Your Project Schedules

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project time management

Nov 29

Posted by gtdthings in success | No Comments


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As an entrepreneur, you will have budget constraints and deadlines which might compel you to execute projects on quick turnaround times. Optimizing resources such as time and cost are crucial to any business, and doing the balancing act is no mean task. Hence, project time management plays an important role in any kind of project that you take up, because its success depends greatly on how effectively you utilize time. This piece covers the A to Z of successful project time management.

Stay focused: As a project manager, your focal points will be the three dimensions on which the success of a project hinges. These are completing the work on time, staying within the budget and maintaining the required quality standards. Don’t take your eyes off these three main goals.

Plan everything: This is one thing that every project manager agrees upon. You must motivate your team members to actively participate in planning all the activities in detail. Involvement of team members will definitely add to the success of the project. However, be ready to deviate from the script, based on the real-world situation. Try to come up with innovative ideas and make improvements to existing plans whenever required.

Set deadlines: Projects are generally taken up for a fixed period of time and with limited resources at hand. Hence, induce a sense of urgency among your team members. Keep track of the project’s progress, prioritize work and follow up with the participants on a regular basis. Formal review meetings are a great way to make sure everyone’s on the same page.

Prioritize your work: Common sense tells us that efficient project time management is not possible if one tries to do everything at the same time. It is very common for an organization to handle multiple projects simultaneously. Hence, list out all the tasks you must carry out to achieve your company’s goals and rank them in order of importance. This helps you focus on doing things that are really critical, first.

Establish a “clearing house”: If lots of ideas are competing for attention, sort and sift before you commit resources. Do that by setting objective criteria for project selection, and only then determine which project is to be approved on priority.

Increase deliverables slowly: Although deadlines are important, don’t rush things at the cost of quality. Remember, the risk of rework is always high. Conduct due diligence at every stage, and execute in parts. It’s best to ramp up deliverables gradually. For example, aim at incremental increase in revenues, or a steady improvement in productivity, rather than a quantum jump.

Be a role model: Sometimes you might have to play multiple roles in your business, in order to lead from the front. Keep reminding your team members about the goals that need to be achieved, the importance of their contribution and the commitments made to stakeholders and sponsors. But to be really effective, you will have to lay down the example yourself.

While we talked about the softer skills that are needed for successful project time management, you could also benefit from the use of software programs that can help schedule the complex and long term activities that go into a project. Checklist from and VIP Organizer are a couple of examples worth exploring.

About the Author:

Hi, I’m Akhil Shahani, a serial entrepreneur who wants to help you succeed. If you like to work smart, check out http://www.SmartEntrepreneur.net . It’s full of articles and resources to help you start and grow your business successfully. Please visit us & download our special “Freebie of The Month” at
http://www.smartentrepreneur.net/freebie-of-the-month.html

Article Source: ArticlesBase.com – Tips for Successful Project Time Management

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engineering project management

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Difference between Engineering project management and IT Project management?

Hei does any one know what are the Difference between Engineering project management and IT Project management?
Any resource?

Project Management is the same across both fields – there is no difference other than the jargon used.

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Project Management is an increasingly popular career choice for young graduates. According to statistics produced by the Middlesex University National Centre for Project Management, 1.5 – 2 million people earn their living as Project Managers in the UK alone.
Requiring strong organisational and leadership abilities rather than specialist industry knowledge, Project Management provides a varied and challenging career. Project Managers are required for the co-ordination of projects of every size and scope within environments ranging from hospitals to financial institutions, and advertising firms to charities.
How do I get in?
Entry into Project Management is usually via several years experience in a particular industry or sector, but there are a growing number of junior and trainee roles available, as well as vacation and graduate internships ranging from three weeks to a year in length.
It is also possible to gain relevant experience by working in an administrative position within a project team. Project Support roles, such as Project Assistant and Project Secretary, typically require excellent IT skills and at least several months work experience within an office environment, with project experience considered advantageous.
However, demonstrable knowledge of project management methods and software (e.g. MS Project) provides bonus points for the experience-bare CV. Of the project management methods available, PRINCE2TM is currently most popular in the UK, and is standard in the public sector. Becoming familiar with the terminology, principles and structure of the PRINCE2 methods will make any candidate stand out for a Project Support role.
Moving up
Beyond the administrative roles, positions such as Project Planner and Project Analyst provide useful stepping-stones for those wanting to pursue a Project Management career. These usually work alongside the Project Manager, so gaining in-depth knowledge of the specific project and insights into the practical application of project management methods.
Project Manager
The fundamental role of a Project Manager is to manage a set of resources – people, money, materials etc – to accomplish a series of tasks within a defined budget and scope. The project might be the installation of a new IT system, the staging of a concert, or the development and implementation of a marketing campaign.
The Project Manager is responsible for ensuring that all aspects of the project – the products and reports required, the roles of individual staff members and the deadlines by which specific tasks must be completed – are defined in advance, are communicated to the project team and are monitored throughout the project’s duration.
Typical pay
A Project Manager can earn anything between £20k (in and entry-level position) to £100k+ in senior roles. According to Arras People, most Project Managers earn between £30k and £50k per year. Forty percent of the surveyed Project Managers working under contract earned between £350 and £500 per day.
At the top of the tree
At the top of the Project Management tree is the Programme Manager, who has total accountability for the planning and successful execution of multiple projects, each run on ground level by a separate Project Manager. Programme Managers usually have at least eight years experience behind them, including senior project management and the organisation of large project teams (50-80 people). Project Management qualifications are also a frequent ‘desirable’ at this level, the most common in the UK being PRINCE2 and APM.
Typical pay
The average salary for a Programme Manager falls between £50 000 – £64 000, with only 9% of Programme Managers earning less than £35.5k per year. A well-paid and demanding role, Programme Management requires in-depth understanding of the project management process, and the ability and drive to make each project happen. PRINCE2â„¢ is a trademark of the Office of Government Commerce

About the Author:

Simon Buehring is a project manager, consultant and trainer. He works for KnowledgeTrain which offers training in PRINCE2 project management and PRINCE2 trainingin the UK and overseas. Simon has extensive experience within the IT industry. Contact him via the KnowledgeTrain project management training website.

Article Source: ArticlesBase.com – Project Management – the Career for You?

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top project management software

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Online project management software, also known as “hosted” software is a great way to improve the project tracking system of most organizations while holding down costs. It allows project managers to be consumers of software, rather than provisioners, thus taking much of the hardware and software support out of the cost equation.

Online Project Management Software Reduces IT Hardware Expenditures While Improving Visibility And Connectivity

Online software—also known as “on-demand” or “Software-as-a-Service” (SaaS)—is made available through the project management software vendor’s servers. Therefore, customers are freed from the ongoing expense of maintaining the performance and security of on-premises hardware. Costs related to upgrades and maintenance are also eliminated.

Additionally, by essentially “renting” online project management software one seat at a time, smaller customers (requiring less than 100 licenses) that would not have been able to afford the upfront capital costs of a robust project tracking system can now use these systems.

Visibility and connectivity are also improved since any location with Internet access is a “gateway” to the on-demand project management solution. This provides two distinct benefits:

1. Far-flung consultants, temporary workers, and full-time employees all have equal access to the solution
2. All stakeholders (including managers and executive-level staff) can view the real-time status of a given project

An Online Project Tracking System Increases IT Staff Efficiency

Aside from reducing the hardware footprint of the project tracking system, the software vendor’s product specialists ensure the integrity and updating of the online project management software. This allows customers’ IT professionals to focus on their companies’ core competencies and to maximizing profitability and productivity.

In “SaaS Impact on Project and Portfolio Management,” Gartner, Inc. even poses the possibility that online offerings can enable departments or project teams to address their own specific needs without relying on the IT department at all. This illustrates the level to which end users are relieved of implementation and operational responsibilities.

Online Project Management Software is Secure

The security of online project management software is frequently greater than what users can provide on their own. Software vendors’ IT specialists are able to focus exclusively on the latest developments in data safeguards and provide them to customers. This is particularly true of vendors with SAS 70 certification, an internationally recognized standard with stringent criteria for guaranteeing the integrity of customer data and the uptime of a hosted project tracking system.

A Summary Of The Benefits Of Online Project Management Software

Online project management software provides a number of financial and operational advantages for companies seeking to optimize their project tracking system:

* Capital expenditures for applications and related hardware are reduced
* You save on the costs of software and hardware maintenance and upgrades
* Costs for database-related hardware and software upgrades are eliminated
* Internal IT staff workload and resource allocation is improved
* Internal staff as well as contract and project workers have access from Internet connections
* Managers and executives can view real-time status updates

As a result, online project management software simultaneously reduces the total cost of ownership, improves ROI and provides a more efficient project tracking system.

About the Author:

Rudolf Melik is the CEO and a founder of Tenrox. In addition to his project tracking system expertise, Melik explores how companies can leverage online project management software in a world where rapid technological advances and globalization are changing how we get work done.

Article Source: ArticlesBase.com – Online Project Management Software Holds The Key To Efficiency And Cost Savings In Your Project Tracking System

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